PolicyHub

  ensures the right policies and procedures get to the right people, that they become accountable by signing up to them and that the entire process is recorded and auditable.

One of the biggest challenges facing organizations of all types is managing the significant and growing number of policies and procedures that they are required to communicate to staff - and demonstrating compliance and best practice to Regulators, Senior Management and Auditors. PolicyHub has been built to ensure our customers achieve control and visibility of the whole lifecycle of key corporate policies and operational procedures.

 

PolicyHub is policy management software that:

  • ensures staff read, understand and sign up to key policies and procedures
  • provides detailed audit trails and management information on agreement and understanding
  • let’s customers implement end‐to‐end control over the key stages of policy lifecycle management
  • is available under on-premise (on a perpetual or subscription basis) or SaaS licensing models

Management in regulated organizations face a sea change in accountabilities for communicating policy documents and rigorously auditing employee agreement. With the ‘post and hope’ control shortcomings of Intranets, handbooks and email increasingly unsustainable, PolicyHub is designed from the ground up to ensure customers can:

  • demonstrate rigorous governance and control
  • respond dynamically to regulatory changes
  • prevent compliance and security breaches arising from lack of policy awareness
  • identify and correct inadequate customer support processes
  • cut costs resulting from operational inefficiencies
  • retain full visibility and control over policy‐related risks

Simple to implement, intuitive to use, PolicyHub meets this challenge head on. To learn more, please view the following short video.

PolicyHub - Policy Management Software from Hitec Laboratories on Vimeo.

Key Features:

    Policy creation
     √ collaborative drafting of policies
     √ importing of existing policies held as Microsoft Word or Adobe .pdf files
     √ different attributes and properties for different documents
     √ permission‐based ‘Chinese Walls’ giving privacy between operational departments
  Policy review
     √ workflow processes for approval and sign‐off
     √ automatic reminders to policy administrators to review policies by a given date
     √ automated version control
  Policy publication
      √ controlled dissemination of documents to employees via links from emails
      √ single or multiple documents in one publication (batch)
      √ recorded employee agreement to policies
      √ variable timescales for agreement
      √ scheduled advance policy communication
      √ automatic reminders to employees who have not agreed to policy documents
      √ automatic policy presentation when employees change roles
      √ different documents to different groups of employees
      √ access for employees to a personalized policy library
      √ integration with Active Directory for defining employee groups
  Policy affirmation and assessment
      √ optional testing of employee understanding of a policy
      √ variable, per policy pass marks
      √ policy compliance linked to achieving a satisfactory score; re‐do facility to improve awareness
      √ option to run tests separately from policy documents e.g. to monitor awareness
      √ surveys for gathering information
  Policy auditing and reporting
      √ comprehensive reporting, management information and audit trails
      √ textual, numerical and graphical reports on agreement and understanding
      √ security controls e.g. Compliance dept. can only run reports on Compliance‐related policies
      √ automated report scheduling e.g. monthly to managers who subscribe to a report
      √ exportable reports e.g. to Excel, PDF for further analysis of staff compliance

System Requirements

  Server Side (for On Premise only)
 
  • Dual‐Core Intel® Xeon processor; 2GB RAM; min
  • 1024x768; or Virtual Server equivalent
  • Windows 2003 Server with Indexing Services enabled.
  • Microsoft SQL Server 2005 SP2 Enterprise or Standard edition with Reporting Services
  • Microsoft IIS 6
  • Microsoft .NET Framework v3.5
  • Microsoft Office 2003 or Microsoft Office 2007 with the Office Primary Interop Assemblies installed
  Client Side (all versions)
 
  • Internet Explorer 6, 7 or 8, or Mozilla Firefox v2 or later
  • Adobe PDF Reader v6.0 or later; Microsoft Office